Learn How To Alphabetize In Google Docs Using An Add-On

A list that is alphabetical can be useful for many reasons. For example, it allows you to create a list of items without highlighting one over the other. When you use Google Docs, and include a listing in your document, it is possible that you want to alphabetize this list quickly. It is possible to save time by learning the alphabetization process in Google Docs. This article explains how to alphabetize lists in Google Docs. It also discusses the advantages of alphabetizing your list.

Add-on to help you alphabetize your Google Docs

Sorted Paragraphs is a Google Docs add-on that allows you to alphabetize your paragraphs.

1. Open a New Document

To create a list, open a new Google Docs document. To access Google Docs, first sign into your Google account. You can create a document from scratch or select an existing one when you are on the Google Docs homepage. Click the plus sign to the left of the screen. This will create a new document. You can also enter docs.new directly into the Google Docs homepage's search box. This opens a blank document. You can choose a design from the template gallery.

2. Click the "Add Ons" tab

Add-ons can be installed on websites, like Google Docs. They can then be used to enhance the functionality of that website. Google Docs is missing an alphabetizing tool, so it's best to install a third-party add-on. In your Google Doc you can find "Add-ons", next to Tools, in the top left corner. The drop-down list will appear when you click on the tab. This tab contains all the add-ons that you have already installed.

3. Add-on: Sorted Paragraphs

You will find "Get Addons". This option is at the bottom. The "Get Add-ons" option is located at the bottom of the drop-down menu. A search bar is visible at the top. Click the bar and type Sorted Paragraphs. Press Enter. The icon for Sorted Paragraphs will appear in the window that opens. Clicking the icon will take you to a new webpage that contains additional information. You can view the latest software updates as well as user reviews.

A blue Install button is also located at the top. To install the add-on, click the button. Google Docs asks permission to download the add-on. Click the button Continue. Sign in if you are asked to do so. The add-on will appear on the Google Docs page. Verify the installation by checking the "Addons" menu.

4. Select the alphabetized items

Use the Add-on by clicking the "Additions" tab, then selecting Sorted Paragraphs. You can choose to sort items alphabetically or in reverse alphabetical sequence. The add-on arranges your list in accordance with the option you select.

How to alphabetize a Google Sheet

Google Sheets includes a feature to automatically sort a column. Google Sheets lets you alphabetize items in a list by selecting alphabetical or reverse-alphabetical order. This method is used as follows:

1. Open a fresh spreadsheet. On the Google Sheets main page, you have two options: either create a newly blank Google Sheets file or choose an older Google Sheet.
2. Copy and paste: Copy the list from Google Docs and paste each item one at a time into the spreadsheet. Add the items in one column, each item below the other.
3. Sort your list: To open the drop-down, click the "Data" button next to the "Format "tab. You can sort your column by selecting A or Z at the top of the drop-down menu.
4. Copy the spreadsheet list and paste it into the Google Docs document. Format the list after you paste it.

Why alphabetize the list?

There are several reasons why you might want to alphabetize your list in Google Docs:

• The item is not given any particular importance

Google Docs lets you quickly enter items into a list without considering how the reader will interpret the list's order. Some readers might see a lengthy list and assume that items near the top are more important than those further down. If you are creating a checklist, it is possible that some items will not be given extra priority.

If you alphabetize your list, the reader is less likely to attribute importance to any items. This is because the alphabetized list will make it obvious that there are no more important items than others.

• Simple search for items

The alphabetizing of your list will help your readers find the item they are searching for. The reader will be able to scroll down to the item they are looking for. If committee members are assigned specific tasks, you can alphabetize the names of each member and add the tasks that they must complete after their name. They can then scroll down the list and find their names.

• Clarify data

You may want your document to be organized at times. Alphabetizing lists is one way to achieve this. Even though alphabetizing list items may not be necessary, this can still help your document to look more organized. It is important to do this if you have a long document. A list alphabetized can make a document look organized and well-structured, especially if it is for important stakeholders.

• Don't forget any of the items

It is possible to be concerned about missing a piece of information when creating an extensive list. You can easily check the accuracy of your list by placing all items alphabetically. This will ensure you haven't forgotten anything or accidentally entered a duplicate entry. After you have alphabetized the list, it is possible to compare the results with the original input. It is quicker to work with an alphabetical list.

What is the alphabetization feature in Google Docs

You can use the alphabetizing feature of Google Docs more effectively if you know which items work best. You can use Google Docs to alphabetize:

Single Items

You can create an alphabetical list using Google Docs by alphabetizing individual lines, paragraphs, and words. It doesn't matter how long each item is that you are alphabetizing. Google Docs allows you to sort items that are made up of words, lines, or paragraphs individually. Enter key is used to add a new line. Google Docs ignores any blank lines between list items if you press the "Enter key" twice.

Quantities

Sorting Paragraphs allows you to create lists of numbers that are sorted based upon the values. Google Docs treats all list items as strings and not values, even when your list only contains numbers. Google Docs will alphabetize text strings containing numbers using the digits from 0 to 9. If you have any symbols in the list, they will appear before items that begin with letters or numbers.

Alphabetizing alternative

If you don't want to install Sorted Paragraphs, then there is another way to alphabetize your list using Google Docs. You can also alphabetize your list in Google Docs by using this alternative method:

• Word Counter

Word Counter Alphabetize Tool – This tool allows you to alphabetize the information in your document before it's pasted. Copy the highlighted items on your list. Open the Word Counter program and paste each item into the Input List. Click the "New Lines" button and then the "Alphabetize button" if you want to sort text with a space in between. This can be found on the left-hand side of the window. The website will then alphabetize all text in the window.

To copy the items of your list after the alphabetization tool has completed, click on the "Copy List" button located below the textbox. You can now paste your list in the Google Doc. Your list will now be in alphabetical order.